Board Minutes for Septmeber 10th, 2018

MINUTES OF BOARD OF EDUCATION

President.......................
Vice Pres.......................
Secretary.......................
Treasurer.......................
Member.........................
Member.........................
Superintendent...............
Recording Secretary.....
____________________________________________________________________________________________________

  1. A. CALL TO ORDER: President Wesely called the Board meeting to order at 7:30 p.m.

    1. ROLL CALL: Present: Dan Wesely, Jeff Bauer, Jeff Peters, Francis Emanuel, Jay Poessnecker and Bob Feurer

    2. EXCUSE ABSENT BOARD MEMBERS: None

    3. ACKNOWLEDGE POSTED OPEN MEETING ACT: President Wesely announced and informed the public

    that a current copy of the Open Meetings Act is posted on the wall of the meeting room and directed the public to its location.

  2. REVIEW OF THE AGENDA:

    A. PUBLICATION NOTICE: Notice of the meeting was given in advance by publication and/or posting in accordance with the Board approved method for giving notice of meetings. Notice of this meeting was given in advance to all members of the Board of Education and published in the September 4, 2018 “North Bend Eagle”. The Secretary of the Board maintains a list of the news media requesting notification of meetings and advance notification to the listed media of the time and place of the meeting and the subjects to be discussed at this meeting was provided. Availability of the agenda was communicated in the publicized notice and a current copy of the agenda was maintained as stated in the publicized notice. All proceedings of the Board of Education, except as may be herein after noted, were taken while the convened meeting was open to the attendance of the public.

    1. Changes to the agenda: none

    2. Notes regarding agenda: none

    3. Closed session: none

  3. RECOGNITION OF VISITORS/PUBLIC COMMENT: none

  4. BUSINESS ITEMS:

A. GOOD NEWS: Tessie Beaver introduced Kinsey Wemhoff and Randi Mimick to the Board as new teachers at the Elementary for the 2018-19 school year.

B. APPROVAL OF PRIOR MINUTES: The Board reviewed the minutes of the August 29, 2018 Board Meeting. President Wesely approved the minutes as presented.

C. APPROVAL OF BILLS: Motion (Bauer), second (Peters) to approve the September bills as follows: General Fund - $51,423.79; Payroll Fund - $609,917.44; Employee Benefit Fund - $25,000.00; Building Fund - $13,685.90. Motion Carried 6-0.

5. PUBLIC HEARINGS:

Dan Wesely
Jeff Bauer
Jeff Peters Francis Emanuel Bob Feurer

Jay Poessnecker Dan Endorf Connie Nelson

Board of Education Meeting____________________September 10, 2018________________________Page 2 of 3

A. ANNUAL BUDGET HEARING: Motion (Emanuel), second (Peters) to recess the regular Board meeting and commence the annual Budget Hearing at 7:57 p.m. Motion Carried 6-0.

Superintendent Endorf presented summaries of the budget for the General Fund, Special Building Fund, Depreciation Fund, Employee Benefit Fund, Lunch Fund, Student Fee Fund, Activity Fund, Qualified Capital Purposes Undertaking Fund, and Bond Fund.

Public Testimony: None

Motion (Bauer), second (Poessnecker) to adjourn the Budget Hearing and reconvene the regular Board meeting at 8:03 p.m. Motion Carried 6-0.

B. ANNUAL TAX REQUEST HEARING: Motion (Peters), second (Bauer) to recess the regular meeting and convene the annual Tax Request Hearing at 8:04 p.m. Motion Carried 6-0.

The Board reviewed a resolution setting the tax request and requesting the County Board of Supervisors to set the property tax levies in the General, Special Building, Qualified Capital Purposes Undertaking Fund, and Bond Fund. The total tax request, including the County Treasurer's Collection fees, is $6,792,303.97 in the General Fund; $827,272.72 in the Special Building Fund; $427,272.72 in the Bond Fund; and $217,171.72 in the Qualified Capital Purposes Undertaking Fund.

Public Testimony: None

Motion (Bauer), second (Poessnecker) to adjourn the tax request hearing and reconvene the regular Board meeting at 8:06 p.m. Motion Carried 6-0.

6. BUSINESS ITEMS:

A. CONSIDERATION TO ADOPT 2018-19 BUDGET: Motion (Peters), second (Emanuel) to adopt the 2018-19 budget as recommended for the General Fund, Special Building Fund, Bond Fund, Qualified Capital Purposes Undertaking Fund, Depreciation Fund, Activity Fund, Student Fee Fund, Employee Benefit Fund, and Lunch Fund. Motion Carried 6-0.

B. CONSIDERATION TO ADOPT 2018-19 TAX RESOLUTION: Motion (Emanuel), second (Wesely) to adopt the 2018-19 Tax Request Resolution with the tax requests set at $6,792,303.97 for the General Fund, $827,272.72 for the Special Building Fund, $427,272,72 for the Bond Fund and $217,171.72 in the Qualified Capital Purposes Undertaking Fund. Motion Carried 6-0.

7. REPORTS:

A. SCHOOL PSYCHOLOGIST REPORT: District School Psychologist Robyn Schweitzer provided the Board with insight into her role. Mrs. Schweitzer described the testing demands and personalized contact she provides students in both buildings.

B. ELEMENTARY HVAC REPORT: The Board reviewed notes from engineer Ron Geary and considered options regarding the potential upgrade of the HVAC at the elementary. Motion (Emanuel), second (Peters) to inquire with Carlson West Povandra regarding cost, timeframe and efficiencies in upgrading HVAC at the elementary. Motion Carried 6-0.

C. LANDSCAPING/TREES REPORT: Dr. Endorf and Bob Feurer informed the Board of their conversation with Greenhouse teacher Nicole Rasmussen and their vision of using students in her classroom to help develop a landscape and tree replacement plan for the district.

D. NDEQ BUS GRANT CONSIDERATION: The district received a $42,000 rebate toward the purchase of a new school bus. Motion (Bauer), second (Wesely) to purchase a new school bus through the NDEQ Bus Grant rebate. Motion Carried 6-0.

8. REMINDERS AND DATES:

Board of Education Meeting____________________September 10, 2018________________________Page 3 of 3

A. NEXT MEETING: The next scheduled regular monthly Board Meeting will be held on Monday, October 8, 2018 at 7:30 p.m.

B. NASB STATE CONFERENCE: Dr. Endorf reminded the group that the annual state conference will occur on November 14 – 16 in Omaha.

ADJOURNMENT: Motion (Bauer), second (Emanuel) to adjourn the meeting at 9:39 p.m. Motion Carried 6-0.

Respectfully submitted,

_________________________________ Dan Wesely, President

_________________________________ Jeff Peters, Secretary

MINUTES OF BOARD OF EDUCATION

President.......................
Vice Pres.......................
Secretary.......................
Treasurer.......................
Member.........................
Member.........................
Superintendent...............
Recording Secretary.....
____________________________________________________________________________________________________

  1. A. CALL TO ORDER: President Wesely called the Board meeting to order at 7:30 p.m.

    1. ROLL CALL: Present: Dan Wesely, Jeff Bauer, Jeff Peters, Francis Emanuel, Jay Poessnecker and Bob Feurer

    2. EXCUSE ABSENT BOARD MEMBERS: None

    3. ACKNOWLEDGE POSTED OPEN MEETING ACT: President Wesely announced and informed the public

    that a current copy of the Open Meetings Act is posted on the wall of the meeting room and directed the public to its location.

  2. REVIEW OF THE AGENDA:

    A. PUBLICATION NOTICE: Notice of the meeting was given in advance by publication and/or posting in accordance with the Board approved method for giving notice of meetings. Notice of this meeting was given in advance to all members of the Board of Education and published in the September 4, 2018 “North Bend Eagle”. The Secretary of the Board maintains a list of the news media requesting notification of meetings and advance notification to the listed media of the time and place of the meeting and the subjects to be discussed at this meeting was provided. Availability of the agenda was communicated in the publicized notice and a current copy of the agenda was maintained as stated in the publicized notice. All proceedings of the Board of Education, except as may be herein after noted, were taken while the convened meeting was open to the attendance of the public.

    1. Changes to the agenda: none

    2. Notes regarding agenda: none

    3. Closed session: none

  3. RECOGNITION OF VISITORS/PUBLIC COMMENT: none

  4. BUSINESS ITEMS:

A. GOOD NEWS: Tessie Beaver introduced Kinsey Wemhoff and Randi Mimick to the Board as new teachers at the Elementary for the 2018-19 school year.

B. APPROVAL OF PRIOR MINUTES: The Board reviewed the minutes of the August 29, 2018 Board Meeting. President Wesely approved the minutes as presented.

C. APPROVAL OF BILLS: Motion (Bauer), second (Peters) to approve the September bills as follows: General Fund - $51,423.79; Payroll Fund - $609,917.44; Employee Benefit Fund - $25,000.00; Building Fund - $13,685.90. Motion Carried 6-0.

5. PUBLIC HEARINGS:

Dan Wesely
Jeff Bauer
Jeff Peters Francis Emanuel Bob Feurer

Jay Poessnecker Dan Endorf Connie Nelson

Board of Education Meeting____________________September 10, 2018________________________Page 2 of 3

A. ANNUAL BUDGET HEARING: Motion (Emanuel), second (Peters) to recess the regular Board meeting and commence the annual Budget Hearing at 7:57 p.m. Motion Carried 6-0.

Superintendent Endorf presented summaries of the budget for the General Fund, Special Building Fund, Depreciation Fund, Employee Benefit Fund, Lunch Fund, Student Fee Fund, Activity Fund, Qualified Capital Purposes Undertaking Fund, and Bond Fund.

Public Testimony: None

Motion (Bauer), second (Poessnecker) to adjourn the Budget Hearing and reconvene the regular Board meeting at 8:03 p.m. Motion Carried 6-0.

B. ANNUAL TAX REQUEST HEARING: Motion (Peters), second (Bauer) to recess the regular meeting and convene the annual Tax Request Hearing at 8:04 p.m. Motion Carried 6-0.

The Board reviewed a resolution setting the tax request and requesting the County Board of Supervisors to set the property tax levies in the General, Special Building, Qualified Capital Purposes Undertaking Fund, and Bond Fund. The total tax request, including the County Treasurer's Collection fees, is $6,792,303.97 in the General Fund; $827,272.72 in the Special Building Fund; $427,272.72 in the Bond Fund; and $217,171.72 in the Qualified Capital Purposes Undertaking Fund.

Public Testimony: None

Motion (Bauer), second (Poessnecker) to adjourn the tax request hearing and reconvene the regular Board meeting at 8:06 p.m. Motion Carried 6-0.

6. BUSINESS ITEMS:

A. CONSIDERATION TO ADOPT 2018-19 BUDGET: Motion (Peters), second (Emanuel) to adopt the 2018-19 budget as recommended for the General Fund, Special Building Fund, Bond Fund, Qualified Capital Purposes Undertaking Fund, Depreciation Fund, Activity Fund, Student Fee Fund, Employee Benefit Fund, and Lunch Fund. Motion Carried 6-0.

B. CONSIDERATION TO ADOPT 2018-19 TAX RESOLUTION: Motion (Emanuel), second (Wesely) to adopt the 2018-19 Tax Request Resolution with the tax requests set at $6,792,303.97 for the General Fund, $827,272.72 for the Special Building Fund, $427,272,72 for the Bond Fund and $217,171.72 in the Qualified Capital Purposes Undertaking Fund. Motion Carried 6-0.

7. REPORTS:

A. SCHOOL PSYCHOLOGIST REPORT: District School Psychologist Robyn Schweitzer provided the Board with insight into her role. Mrs. Schweitzer described the testing demands and personalized contact she provides students in both buildings.

B. ELEMENTARY HVAC REPORT: The Board reviewed notes from engineer Ron Geary and considered options regarding the potential upgrade of the HVAC at the elementary. Motion (Emanuel), second (Peters) to inquire with Carlson West Povandra regarding cost, timeframe and efficiencies in upgrading HVAC at the elementary. Motion Carried 6-0.

C. LANDSCAPING/TREES REPORT: Dr. Endorf and Bob Feurer informed the Board of their conversation with Greenhouse teacher Nicole Rasmussen and their vision of using students in her classroom to help develop a landscape and tree replacement plan for the district.

D. NDEQ BUS GRANT CONSIDERATION: The district received a $42,000 rebate toward the purchase of a new school bus. Motion (Bauer), second (Wesely) to purchase a new school bus through the NDEQ Bus Grant rebate. Motion Carried 6-0.

8. REMINDERS AND DATES:

Board of Education Meeting____________________September 10, 2018________________________Page 3 of 3

A. NEXT MEETING: The next scheduled regular monthly Board Meeting will be held on Monday, October 8, 2018 at 7:30 p.m.

B. NASB STATE CONFERENCE: Dr. Endorf reminded the group that the annual state conference will occur on November 14 – 16 in Omaha.

ADJOURNMENT: Motion (Bauer), second (Emanuel) to adjourn the meeting at 9:39 p.m. Motion Carried 6-0.

Respectfully submitted,

_________________________________ Dan Wesely, President

_________________________________ Jeff Peters, Secretary