Board Minutes for November 14th, 2016

MINUTES OF BOARD OF EDUCATION

President.......................
Vice Pres.......................
Secretary.......................
Treasurer.......................
Member.........................
Member.........................
Superintendent...............
Recording Secretary.....
____________________________________________________________________________________________________

Dan Wesely Jeff Bauer

Francis Emanuel Gary V yhlidal Chris Armstrong Dan Endorf Connie Nelson

  1. A.

    1. ROLL CALL: Present: Dan Wesely, Jeff Bauer, Francis Emanuel, Gary Vyhlidal, and Chris Armstrong

    2. EXCUSE ABSENT BOARD MEMBERS: Jeff Peters

    3. ACKNOWLEDGE POSTED OPEN MEETING ACT: President Wesely announced and informed the public

    that a current copy of the Open Meetings Act is posted on the wall of the meeting room and directed the public to its location.

  2. REVIEW OF THE AGENDA:

    A. PUBLICATION NOTICE: Notice of the meeting was given in advance by publication and/or posting in accordance with the Board approved method for giving notice of meetings. Notice of this meeting was given in advance to all members of the Board of Education and published in the November 9, 2016 “North Bend Eagle”. The Secretary of the Board maintains a list of the news media requesting notification of meetings and advance notification to the listed media of the time and place of the meeting and the subjects to be discussed at this meeting was provided. Availability of the agenda was communicated in the publicized notice and a current copy of the agenda was maintained as stated in the publicized notice. All proceedings of the Board of Education, except as may be herein after noted, were taken while the convened meeting was open to the attendance of the public.

    1. Changes to the agenda: none

    2. Notes regarding agenda: none

    3. Closed session: Negotiations Report

  3. RECOGNITION OF VISITORS/PUBLIC COMMENT: none

  4. BUSINESS ITEMS:

A. APPROVAL OF PRIOR MINUTES: The Board reviewed the minutes of the October 10, 2016 Board Meeting. President Wesely approved the minutes as presented.

B. APPROVAL OF BILLS: Motion (Vyhlidal), second (Emanuel) to approve the November bills as follows: General Fund - $130,692.41; Payroll Fund - $511,673.09; General Reimbursement Fund - $1,302.50; Building Fund - $83,177.64; Depreciation Fund - $10,798.65. Motion Carried 5-0-1; Peters absent.

C. GOOD NEWS REPORTS: Tessie Beaver appreciated all those who volunteered to help with the Fall Festival at the elementary in November. Veterans Day was celebrated in both the high school and elementary school and everything went very well.

CALL TO ORDER - President Wesely called the Board meeting to order at 7:00 p.m.

ABSENT

Jeff Peters

Board of Education Meeting____________________November 14, 2016________________________Page 2 of 3

D. CONSIDERATION OF EARLY RETIREMENT INCENTIVE PROGRAM FOR 2017-18: Motion (Emanuel), second (Vyhlidal) to offer the Early Retirement Incentive Program for 2017-18. Motion Carried 5-0-1; Peters absent.

E. CONSIDERATION OF PURCHASE FOR GRASSHOPPER MOWER: Board members reviewed bids for the purchase of a Grasshopper mower. Motion (Armstrong), second (Bauer) to purchase a Grasshopper mower from Brabec Supply for $12,775.00. Motion Carried 5-0-1; Peters absent.

F CONSIDERATION OF HVAC PROJECT: Ron Geary with Geary Engineering, informed the Board about the current status of the HVAC system at the high school. A proposal for replacement of the HVAC system was reviewed. The Board will receive more information on the potential HVAC project from Mr. Geary and Dr. Endorf prior to making a decision. Motion (Armstrong), second (Bauer) to pay Geary Engineering for services rendered thus far. Motion Carried 5-0-1; Peters absent.

5. REPORTS:

A. TEAMMATES REPORT: Tessie Beaver presented information about the Teammates program started by Tom and Nancy Osborne. It is designed to help mentor children and put a caring adult in their lives. The role of the mentor is to guide the children to make positive choices in their life. There is no cost to start the program the first year but then there would be an annual fee of $500 each year after.

B. ANNUAL AUDIT REPORT: Dr. Endorf reviewed the 2015-16 annual audit with the Board.
C. READING CURRCULUM ADOPTION REPORT: Tessie Beaver reviewed the process for Curriculum

Adoption leading up to the decision regarding the purchase of Language Arts for 2017-18.

  1. FIRST READ OF BOARD POLICIES:
    a. 4213 CIVILITY:
    Dr Endorf presented Board Policy 4213 (Civility) for the first reading.

    b. 4214 NOTIFICATION OF ARREST; Dr Endorf presented Board Policy 4214 (Notification of Arrest) for the first read.

  2. FACILITIES REPORT: Bob Soukup presented a design for paving the parking lot at the high school and a

couple of options for the softball restroom/concession/storage building at the softball complex.

6. PERSONNEL:
A. CONSIDERATION OF COOK POSITION:
Motion (Bauer), second (Armstrong) to hire Janice Ondracek as a

cook. Motion Carried 5-0-1; Peters absent.

B. NEGOTIATIONS REPORT: Motion (Bauer), second (Vyhlidal) to enter into Executive Session at 10:43 p.m. to discuss Negotiations for 2016-17. Motion Carried 5-0-1; Peters absent. President Wesely declared the meeting back in Open Session at 10:55 p.m.

C. SUPERINTENDENT EVALUATION INSTRUMENT: Per Board policy, Dr. Endorf reviewed the annual Superintendent Evaluation Instrument with the Board. The evaluation will take place in December.

7. REMINDERS AND DATES:
A. NASB CONFERENCE (NOV 16-18):
Dr. Endorf reminded the Board of the annual NASB conference to be

held on November 16-18, 2016.

B. NEXT BOARD MEETING: The next scheduled Board Meeting will be Monday, December 12, 2016 at 7:00 p.m.

ADJOURNMENT: Motion (Vyhlidal), second (Armstrong) to adjourn the meeting at 11:08 p.m. Motion Carried 5- 0-1; Peters absent.

Board of Education Meeting____________________November 14, 2016________________________Page 3 of 3 Respectfully submitted,

_________________________________ Dan Wesely, President

_________________________________ Jeff Peters, Secretary

MINUTES OF BOARD OF EDUCATION

President.......................
Vice Pres.......................
Secretary.......................
Treasurer.......................
Member.........................
Member.........................
Superintendent...............
Recording Secretary.....
____________________________________________________________________________________________________

Dan Wesely Jeff Bauer

Francis Emanuel Gary V yhlidal Chris Armstrong Dan Endorf Connie Nelson

  1. A.

    1. ROLL CALL: Present: Dan Wesely, Jeff Bauer, Francis Emanuel, Gary Vyhlidal, and Chris Armstrong

    2. EXCUSE ABSENT BOARD MEMBERS: Jeff Peters

    3. ACKNOWLEDGE POSTED OPEN MEETING ACT: President Wesely announced and informed the public

    that a current copy of the Open Meetings Act is posted on the wall of the meeting room and directed the public to its location.

  2. REVIEW OF THE AGENDA:

    A. PUBLICATION NOTICE: Notice of the meeting was given in advance by publication and/or posting in accordance with the Board approved method for giving notice of meetings. Notice of this meeting was given in advance to all members of the Board of Education and published in the November 9, 2016 “North Bend Eagle”. The Secretary of the Board maintains a list of the news media requesting notification of meetings and advance notification to the listed media of the time and place of the meeting and the subjects to be discussed at this meeting was provided. Availability of the agenda was communicated in the publicized notice and a current copy of the agenda was maintained as stated in the publicized notice. All proceedings of the Board of Education, except as may be herein after noted, were taken while the convened meeting was open to the attendance of the public.

    1. Changes to the agenda: none

    2. Notes regarding agenda: none

    3. Closed session: Negotiations Report

  3. RECOGNITION OF VISITORS/PUBLIC COMMENT: none

  4. BUSINESS ITEMS:

A. APPROVAL OF PRIOR MINUTES: The Board reviewed the minutes of the October 10, 2016 Board Meeting. President Wesely approved the minutes as presented.

B. APPROVAL OF BILLS: Motion (Vyhlidal), second (Emanuel) to approve the November bills as follows: General Fund - $130,692.41; Payroll Fund - $511,673.09; General Reimbursement Fund - $1,302.50; Building Fund - $83,177.64; Depreciation Fund - $10,798.65. Motion Carried 5-0-1; Peters absent.

C. GOOD NEWS REPORTS: Tessie Beaver appreciated all those who volunteered to help with the Fall Festival at the elementary in November. Veterans Day was celebrated in both the high school and elementary school and everything went very well.

CALL TO ORDER - President Wesely called the Board meeting to order at 7:00 p.m.

ABSENT

Jeff Peters

Board of Education Meeting____________________November 14, 2016________________________Page 2 of 3

D. CONSIDERATION OF EARLY RETIREMENT INCENTIVE PROGRAM FOR 2017-18: Motion (Emanuel), second (Vyhlidal) to offer the Early Retirement Incentive Program for 2017-18. Motion Carried 5-0-1; Peters absent.

E. CONSIDERATION OF PURCHASE FOR GRASSHOPPER MOWER: Board members reviewed bids for the purchase of a Grasshopper mower. Motion (Armstrong), second (Bauer) to purchase a Grasshopper mower from Brabec Supply for $12,775.00. Motion Carried 5-0-1; Peters absent.

F CONSIDERATION OF HVAC PROJECT: Ron Geary with Geary Engineering, informed the Board about the current status of the HVAC system at the high school. A proposal for replacement of the HVAC system was reviewed. The Board will receive more information on the potential HVAC project from Mr. Geary and Dr. Endorf prior to making a decision. Motion (Armstrong), second (Bauer) to pay Geary Engineering for services rendered thus far. Motion Carried 5-0-1; Peters absent.

5. REPORTS:

A. TEAMMATES REPORT: Tessie Beaver presented information about the Teammates program started by Tom and Nancy Osborne. It is designed to help mentor children and put a caring adult in their lives. The role of the mentor is to guide the children to make positive choices in their life. There is no cost to start the program the first year but then there would be an annual fee of $500 each year after.

B. ANNUAL AUDIT REPORT: Dr. Endorf reviewed the 2015-16 annual audit with the Board.
C. READING CURRCULUM ADOPTION REPORT: Tessie Beaver reviewed the process for Curriculum

Adoption leading up to the decision regarding the purchase of Language Arts for 2017-18.

  1. FIRST READ OF BOARD POLICIES:
    a. 4213 CIVILITY:
    Dr Endorf presented Board Policy 4213 (Civility) for the first reading.

    b. 4214 NOTIFICATION OF ARREST; Dr Endorf presented Board Policy 4214 (Notification of Arrest) for the first read.

  2. FACILITIES REPORT: Bob Soukup presented a design for paving the parking lot at the high school and a

couple of options for the softball restroom/concession/storage building at the softball complex.

6. PERSONNEL:
A. CONSIDERATION OF COOK POSITION:
Motion (Bauer), second (Armstrong) to hire Janice Ondracek as a

cook. Motion Carried 5-0-1; Peters absent.

B. NEGOTIATIONS REPORT: Motion (Bauer), second (Vyhlidal) to enter into Executive Session at 10:43 p.m. to discuss Negotiations for 2016-17. Motion Carried 5-0-1; Peters absent. President Wesely declared the meeting back in Open Session at 10:55 p.m.

C. SUPERINTENDENT EVALUATION INSTRUMENT: Per Board policy, Dr. Endorf reviewed the annual Superintendent Evaluation Instrument with the Board. The evaluation will take place in December.

7. REMINDERS AND DATES:
A. NASB CONFERENCE (NOV 16-18):
Dr. Endorf reminded the Board of the annual NASB conference to be

held on November 16-18, 2016.

B. NEXT BOARD MEETING: The next scheduled Board Meeting will be Monday, December 12, 2016 at 7:00 p.m.

ADJOURNMENT: Motion (Vyhlidal), second (Armstrong) to adjourn the meeting at 11:08 p.m. Motion Carried 5- 0-1; Peters absent.

Board of Education Meeting____________________November 14, 2016________________________Page 3 of 3 Respectfully submitted,

_________________________________ Dan Wesely, President

_________________________________ Jeff Peters, Secretary